The Ultimate Guide: Wedding Table Plan Ideas

Table planning. The very phrase can make anyone who’s ever organised an event shudder…

Planning a wedding offers numerous chances to get creative and wow your guests. The Wedding Table Plan is a special detail that everyone will notice, so putting in extra effort can truly make a difference. Whether you’re a DIY bride who loves a personal touch or a wedding stationer looking for fresh ideas, we’ve got you covered with our guide on seating your nearest and dearest.

What is a Table Seating Plan?

wedding signage

Creating a Table Plan ensures everyone has a seat on your big day, often beside familiar faces or those with shared interests. It allows you to position VIP guests (bridal party and parents) where you prefer, and also helps catering staff in managing special dietary needs efficiently, making the seating process smooth and stress-free for everyone.

When creating a Table Plan, it usually takes one of two forms:

  • Assign people to tables, but seating at the table is flexible
  • Assign guests to specific seats

How do I design a Table Plan?

  1. Get a room layout from your wedding reception venue early on. Decide if you want round tables or long ones, and whether or not you’re having a top table, a sweet heart table, or if you’ll simply be sitting among your guests.
  2. Input your final RSVP list into a table planning tool and start plotting potential seat placements. We suggest Hitched or Wedding Wire to map this out.
    • Tip: We recommend keeping the number of people involved in the actual table planning to a minimum. The last thing you need is too many cooks in the kitchen!
  3. Once your happy with where your guests are seated, decide how creatively you want your Table Plan to look. You could opt for a board, banner or something a little more DIY!
  4. Share the chart with your venue so they can help guide people to their seats on the day. You may want to point out any guests who have allergies or elderly guests who may need assistance.
  5. We recommend printing your Table Plan 2-4 weeks before the big day, to cater for any (inevitable) dropouts. It’s usually one of the last prints you organise!

What size Wedding Table Plan should I opt for?

wedding table plan poster

Here at, A1 or A2 is our most popular size. Often propped up on an easel, wall or swinging from a stand, these prints need to be legible so go big. With both our Boards and Fabric Banners, we do offer completely custom sizes – so if you have a specific size in mind, we can make it happen!

What Wedding Table Plan stock should I choose?

Before you dive into designing, it’s essential to understand the basics of Table Plan printing. This involves selecting the right materials:

  • Boards: Foamex is our most popular stock across the Table Plan Board range. Made of PVC foam board, Foamex’s rigid structure is perfect for indoor or outdoor use. If you’re looking for something more lightweight, Foamcore, Card and Honeycomb are ones to look out for too.
  • Fabric Banners: Made from 100% Recycled Polyester, this smooth woven fabric really takes your wedding décor to the next level.
  • Posters: Excellent for coloured graphics, Satin paper gives a vibrant finish to your designs. Available with durable gloss or matt lamination.

Table Plan Ideas

From drink toppers to classic Table Plan boards, here’s some inspiration to spark your creativity…

Designer: @abbiewortondesign via our Table Plan Boards
Designer: @invitesbyheather via our Flat Unfinished Sheets
Designer: @paperstoriesco via our Wavy Table Plan Boards
Designer: @sarahdowlingart via our Postcards
Designer: Love Paper Co via our Gift Tags
Credit: Wild Heights Events
Designer: @knockknockpennyshop

Get more wedding planning tips, tools and inspiration over on our blog or socials.

About the author

Caitlin is our Social Media guru and lover of all things food and travel. When she's not scrolling through TikTok you'll find her meticulously planning her next adventure abroad.

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